Strengthen your organisation’s third-party data protection practices with this Data Privacy Supplier Self-Assessment Questionnaire, designed to support robust due diligence under UK GDPR and broader data protection frameworks.

This practical Excel-based template enables organisations to assess how suppliers collect, process, store, and protect personal data—helping you identify compliance risks, ensure accountability, and demonstrate responsible data governance.

What This Template Does

• Provides a structured approach to assessing supplier data privacy practices
• Supports compliance with UK GDPR principles, including accountability and data protection by design
• Helps identify risks in third-party data handling and processing activities
• Enables consistent, documented due diligence across your supplier base

Key Features

• Supplier Overview Section: Capture key details about the organisation, services provided, and data processing roles (controller/processor)
• Data Handling & Processing Questions: Assess how personal data is collected, used, stored, and shared
• Compliance & Governance Checks: Covers policies, training, DPIAs, and regulatory alignment
• Security & Safeguards Review: High-level review of technical and organisational measures protecting personal data
• International Transfers: Identifies cross-border data flows and safeguards (e.g. SCCs)
• Clear, Structured Format: Easy for suppliers to complete and for internal teams to review

Who This Is For

• Legal and compliance teams managing GDPR obligations
• Organisations onboarding or reviewing third-party suppliers
• SMEs building formal data protection processes
• Risk and procurement professionals conducting due diligence

Under UK GDPR, organisations remain accountable for how personal data is handled—even when processed by third parties. Weak supplier oversight can expose your organisation to regulatory risk, reputational damage, and financial penalties.

This template provides a practical, ready-to-use solution to assess supplier data privacy practices in a consistent and defensible way—without the need to build a questionnaire from scratch.